Channel meetings and Meet now are very useful and easy ways to engage and empower people in your organisation. Creating a meeting is easy. Just use Meet now or schedule it via Teams calendar.
When you use Meet now, you get choose if you have your camera on or not. I recommend you start to use camera more than before, since it will add a extra notch of team connection.
1. Creating a meeting is easy and everybody in the team can join in
When you join a channel meeting everybody in the team can see there is a meeting going on and they can join in if they feel they have something to add to the meeting topic. We have found this very useful in project and sales teams.
2. You can add attendees easily
Most of the people don’t join channel meetings when they see there is one going on. In case you need to add people to the meeting, it is easy to them pick up from the people list, or you can search and add them. Keep in mind that channel meetings are focused on people already in the team.
Adding a attendee will give them a Teams meeting call which they can accept, reject or ignore. It is good to give them a chat message before to ask if they can join in if you are uncertain about their situation.
3. Meeting chat is visible to all team members
When you chat in a channel meeting, the chat goes to the channel so every team member can see it and add in their 5 cents. You can also atmention people in the meeting chat normally, for example asking them to join the meeting (and give them a reason why). Any files you add to the chat during the meeting are also visible in the channel chat – it is a good practice to add files you talk about/edit to the chat. Share and care!
4. Meeting is easy to record and share to the team
When you have a channel meeting going on, you can choose to record it with a single select. Once the meeting has passed (and either you have stopped the recording or the last person has left the meeting) the recording is processed and saved to Stream. The recording permissions allow every team member to view it – directly from the team channel. And by the way, this processing is really quick.
5. Scheduled meetings no longer go into every team members calendars automatically
This caused some havoc earlier in many teams. When somebody created a channel meeting, especially if it was with a less than good topic and description, people got confused if they were required to join in. Nowadays, the meeting invite goes only to people you specifically invite to the meeting. Everybody else in the team sees the meeting on channel and can choose to add it to their own calendars.
4 thoughts on “5 reasons to start doing channel meetings in Teams”
Good description. What I still miss is the option to create a calendar allocation without notifications, and without it becoming a Teams meeting. The it could become an operative events calendar, with calendar items/events the team needs to be aware and keep an eye on. Some team members have a need to get an event inserted in their normal calendar, and can add themselves as a participant.
You can use Set-UnifiedGroup to disable calendar notifications. If a team is created as a Office 365 Group first and team is added later on it has notifications on by default. If it is created directly as a team they are off by default. You can change defaults with PowerShell. You have to also update each existing user setting – or instruct them how to do the change by themselves via Office 365 Group UI.
As for inserting a new calendar meeting without a Teams link – it is not possible to a channel. Of course you can use Office 365 Groups Calendar to add new calendar events to the team but those are not channel connected.
How come a meeting set up in a Channel does not have the start transcription option?
It is a current limitation.
Live transcription is currently available:
For scheduled meetings.
When the spoken language is U.S. English.
On the installed desktop version of Teams.
For customers with the following licenses: Office 365 E1, Office 365 A1, Office 365/Microsoft 365 A3, Office 365/Microsoft 365 A5, Microsoft 365 F1, Office 365/Microsoft 365 F3, Microsoft 365 Business Basic, Microsoft 365 Business Standard, Microsoft 365 Business Premium SKUs.
The feature is not available:
In channel meetings or Meet now meetings.
In GCC-High and DoD environments.